Sometimes finding the file you want can be like looking for a needle in a haystack. We've all been caught out trying to remember the name of a file, or waste minutes searching through folder after folder for where it was saved among the multitude of other, near-identical documents.
Because of this frustrating phenomena, we waste a big portion of our working days looking for information. McKinsey Global Institute estimates that around 20 per cent of our week is absorbed doing this tedious task. McKinsey finds that having all the info you need at your fingertips can improve productivity by 20 to 30 per cent, so how can we better access the information we need?
Delve for Office 365 acts like a magnet, drawing needles from the haystack for you, presenting relevant information, contact details and shared colleagues, no matter what you're working on. So what is Delve, and why is it worth our time using it?
Delve for Office 365 acts like a magnet, drawing needles from the haystack for you.
What is Office Delve?
Delve is a tool that helps you locate the information that's relevant to you by pooling data across Office 365 and presenting it into a single space. What makes Delve distinct from other programs is that rather than ranking files by location or history, Office Delve looks at other clues to determine what's 'relevant' and what's not.
For example, if you and a colleague are working over the same document, Delve uses shared files as a signal you're likely to be working together and is therefore of importance. The idea, according to Microsoft, is to present people with important and relevant information in the 'now', and adapt to what you're working on at a given time. No more spending minutes searching for that crucial bit of data to add to your presentation, the information is already there waiting for you should you need it.
A new face for collaboration at work
Delve for Office combines many of the social media features one might expect from Facebook or LinkedIn, yet does so in a way that fosters collaboration and communication between colleagues. Take the personal profile feature for example. Building a personalised page full of information helps employees connect vital skills and expertise across a business, encouraging workers to build off each others' strengths.
With the ability to quickly connect through these profiles through email, chat or call functionality helps to further improve the benefits Office 365 brings to the working environment.
To find out more about Office 365's features, get in touch with the team at LOOKUP.COM today.